Finance Assistant, Office of Academic Affairs (Non-Teaching Adjunct 1) - Part-Time

Finance Assistant, Office of Academic Affairs (Non-Teaching Adjunct 1) - Part-Time

GENERAL DUTIES

Completes non-teaching projects or complex work in support of a Campus or University administrative or academic department. This work is generally of a temporary nature and requires specialized experience or expertise.

CONTRACT TITLE

Non-Teaching Adjunct

FLSA

Exempt

CAMPUS SPECIFIC INFORMATION

Within the Office of Academic Affairs (OAA) located at the Central Office, the Finance Team plays a vital role in advancing the City University of New York (CUNY)’s mission by ensuring the effective stewardship of academic resources, supporting strategic budgetary planning, and maintaining compliance with institutional policies and regulatory requirements.

Reporting to the Finance and Business Affairs Director, the Finance Assistant (Non-Teaching Adjunct 1) provides essential budgetary and administrative support to the OAA Finance Team. This role supports core financial operations, including budget planning, financial tracking and reporting, variance analysis, and compliance activities.The Finance Assistant works collaboratively with academic and administrative stakeholders to help ensure effective and efficient financial operations and processes, and alignment with the University’s academic priorities.

Key duties include, but will not be limited to the following:

• Support day-to-day financial operations by processing OAA budget transfers, requisitions, expense reimbursements, and resolving budget inquiries in a timely and accurate manner.
• Assist in the development and maintenance of annual and multi-year budgets by compiling data, tracking allocations, and preparing supporting documentation.
• Monitor departmental expenditures and perform budget-to-actual variance analysis; identify trends, discrepancies, and potential risks, and escalate issues as appropriate.
• Analyze financial and personnel data to support forecasting of Personnel Services (PS) and Other Than Personnel Services (OTPS) expenditures.
• Assist in preparing internal financial reports, dashboards, and summaries to support leadership decision-making.
• Manage coordination of part-time reappointment process across OAA departments and programs, ensuring accuracy, completeness, and compliance with University policies and deadlines.
• Maintain and update financial records, tracking tools, and internal databases to ensure data integrity and audit readiness.
• Contribute to the development of guidelines, documentation, and reference materials to support internal finance processes, business processes, training, and workshops.
• Support continuous improvement efforts by assisting with process mapping, data validation, and the identification of efficiencies and internal control enhancements related to personnel and financial workflows.
• Work collaboratively with the University Budget Office, Central Office Human Resources and OAA leadership to research and resolve budgetary and personnel-related matters.
• Perform other duties as assigned in support of OAA Finance operations.

NOTE

Until further notice, this position is eligible for a hybrid work schedule.

MINIMUM QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS

Preferred

• Strong data entry skills and attention to detail.
• Proficiency in Microsoft Excel and other office productivity tools.
• Basic understanding of budgeting principles.
• Effective written and communication skills.
• Prior experience in financial and administrative support is preferred.

COMPENSATION

The hourly rate is $51.94 /hr at up to 15 hours per week.

Effective 9/1/26, salaries of eligible employees will be adjusted by 3.25% in accordance with the terms of the PSC-CUNY collective bargaining agreement.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=32255&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings

CLOSING DATE

June 11, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32255

Location: Central Office

Job Type: Part-Time