Financial Aid - Director

POSITION PURPOSE OR SUMMARY

Studio Enterprise seeks an experienced Director of Financial Services/VA Director who plans, organizes, and supervises the work activities of the VA School Certifying Official at each campus as well as oversees the Financial Aid team on the Virginia Beach campus. This position develops comprehensive policies and procedures covering the DoD, VA, federal, state and institutional financial aid as well works comprehensively to partner with student accounting when it comes to both military payment and financial aid. The position manages departmental operations and the professional delivery of financial aid and military services. It also provides leadership, coordination, and performs administrative projects.

DUTIES AND RESPONSIBILITIES

Job duties and responsibilities with the Department of Defense (DoD) are as follows:

• DoD MOU website: school needs to designate
• DoD MOU Point of Contac
• Tuition Rate Point of Contact
• Compliance Point of Contact
• Signing Authority
• Cost verification worksheet and degree audit: school needs to provide these items for students to obtain a TA voucher
• TA Voucher: students need to provide TA voucher

14 days prior to the start of the course along with a current Leaves and

Earning Statement (LES)

• Billing: school needs to bill the DoD
• Grade Reporting: school needs to report grades and graduation completion within 30 days from the last day of the course
• Graduation and Degree Completion Reporting: school needs to report graduation date or provide degree completion notification within 14 days from graduation
• Course/Program Information: school needs to upload course/program information every three months or whenever there are changes. There is also a yearly update.
• Refund for not completing any course over 60%: school needs to complete refund calculation within 30 days and refund unearned TA to DoD within 45 days.
• Unpaid TA: school needs to review unpaid TA and follow-up

Job duties and responsibilities with Veterans Affairs (VA) are as follows:

• State Approving Agency (SAA): school needs to notify SAA on any material event or circumstance that could affect the school’s accreditation status, policies, curricula, change of location, change of ownership, legal or financial status within five working days
• Academic Catalog: schools needs to provide at least two copies of the catalog to the SAA along with the required questionnaire/form
• Academic programs: school needs to notify SAA of any new or teach-out programs
• Military Brochure: school needs to update the brochure every academic year and ensure campus staff members are providing to VA and DoD recipients
• Ai website
• Principle of Excellence: school has agreed and signed Executive Order 1607 to provide the following information to military

students

• Military Affirmation of Receipt
• Pre-Shopping Sheet
• Initial Educational Plan
• Post-Shopping Sheet
• Post Educational Plan
• Subsequent Educational Plan

Unpaid VA

VA Debt

Annual Reporting Fee: normally in March of every year, VA will send a reporting fee payment along with a notification listing the students and amount.

85/15 Enrollment Reporting: due within 30 days from the end of the quarter unless the school has received a 35% waiver.

Compliance Surveys

Internal Audits

VA Complaints

SAP warning and probation reporting

VA Form 22-8794 Designation of Certifying Official(s): new hires must complete the five hours training within 14-day or access will be deactivated

Military and Academic Transcripts are required for campuses located within the state of AL, NC, SC and FL

Graduation reporting

Chapter 31 (Vocational Rehabilitation): students need to submit VA Form 28-1905 for billing

Parent Letter: students who are taking courses at primary/guest school

Yellow Ribbon matching

Military Tuition Scholarship: 10% tuition scholarship

Continual Transfer Waiver: 50% tuition reduction

Non-core VA Supplemental Housing Grant: the difference between ground and online housing allowance for VA CH33 students who were impacted on the July 2017 teach-out announcement

MINIMUM QUALIFICATIONS (Education, experience, certifications, etc.)

• Bachelor’s degree
• Requires in-depth knowledge of military, financial aid, academics and student accounting, including the work flow requirements for program compliance
• Capable of thriving in a team-oriented environment, partnering with other finance staff and working closely with management
• Effective communication and presentation skills, and ability to interface and work closely with business leaders
• Ability to help manage projects, coordinate with other departments, and obtain buy-in from stakeholders
• Ability to simultaneously work on several projects under strict timelines
• Strong analytical and general quantitative skills, with an attention to detail

WORK REQUIREMENTS (requirements for mental, physical components of job)

The duties of this position are performed in a multi-story office building with elevator access. The employee is regularly required to talk, hear, and see, and operate standard office equipment such as computers, copiers, and telephones. The employee is frequently required to walk, and to sit at a desk and work on a computer for extended periods of time. Position requires finger dexterity, ability to bend, kneel, and reach; may be required to stand for extended periods on occasion. Movements regularly required of fingers, hands and wrists. May be required to lift and carry up to 10 pounds on occasion. Will work a standard work week but may involve overtime work on weekdays or weekends as applicable. Employees must abide by FERPA requirements which protects the privacy of student education records. As required, must be willing to travel to attend conferences and professional development assigned region, possibly out of the area and/or locally via automobile.