Financial Aid Administrator

Student Financial Services seeks a Financial Aid Administrator to provide comprehensive and quality administration of financial aid for all undergraduate students. We are seeking a person who is creative, energetic, and demonstrates a sincere commitment to providing quality assistance. This position contributes to the compliance of federal and state regulations, creation and enforcement of office policies, and procedures to ensure timely and accurate delivery of student financial aid.

Job Description/Responsibilities

• Award federal, state, institutional, non-university resources
• Determine and award students based on their financial aid eligibility to receive funds based on federal/state regulations, institutional policies, and donor requirements.
• Accurately award funds according to federal and institutional need ensuring federal, state, institutional, and non-university resources are applied appropriately.
• Participate in quality control efforts to determine if award packages are correct and follow standard packaging rules.
• Utilize and record professional judgment on a case-by-case situation to provide the student with the best award package for unique circumstances.
• Prioritize workload according to department deadlines for specified cohorts and monitor awarding queues to minimize delays.
• Regularly document awarding comments within the imaging system and/or student information system.
• Participate in the testing of awarding tools, revised packaging formulas, modified workflow queues, and accuracy of new reports.

Awarding/scholarship activities

• Assist in the resolution of inquiries made by students/parents or other university departments utilizing clear communication methods and follow-up.
• Act in a backup role for scholarship activities during peak periods or personnel absence.
• Extract data from scholarship letters, mailed checks, emails, and other forms of documentation to be recorded into the imaging system and used for awarding purposes.
• Process scholarship/grant certification requests.
• Document awarding processes to be used as standard operating procedures.
• Participate in projects and initiatives to improve efficiencies within Student Financial Services.
• Participate in financial aid methodology discussions, planning of aid year rollover maintenance, and departmental training opportunities.

Required Qualifications

• Education: Bachelor's degree preferred; however, relevant experience may be considered in lieu of a degree.
• Experience: At least two years of financial aid experience. Other relevant experience may be considered.

About the Position

The salary for this position will be $45,000 - $52,000 commensurate with candidate's experience and qualifications. This is primarily a sedentary job involving extensive use of desktop computers. The job will occasionally require traveling some distance to attend meetings and programs.

This position is located on the UVA Grounds in Charlottesville, VA. This is a exempt-level, benefited position; learn more about UVA Benefits. This is a hybrid position with some in office presence required. This position will not be able to sponsor applications for immigration now or in the future.

Application Timeline

This position will remain open until filled. Review of applications will begin after March 10, 2026.

How to Apply

Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Complete an application with the following documents:

• Resume
• Cover Letter

Applications without all required documents will not receive full consideration.

Reference Check Process

Please note that finalists will be asked to provide a list of three professional references. The selected applicant will pass a criminal background check.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Contact

For questions about the application process, please contact Michele Jarman, Academic Recruiter.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.