ASSISTANT DIRECTOR OF FINANCIAL AID AND WORKFORCE EDUCATION

Salary: $80,000.00 - $85,000.00 Annually

Location : Tacoma, WA

Job Type: Full-time

Job Number: 25-047

Department: Student Services

Opening Date: 08/18/2025

Closing Date: 9/7/2025 11:59 PM Pacific

SUMMARY

The Assistant Director of Financial Aid and Workforce Education is responsible for the oversight of the Worker Retraining, WorkFirst, Opportunity Grant and Basic Food Employment and Training (BFET) programs. This position also assists the Director of Financial Aid with financial aid processing and reporting. The Assistant Director is responsible for meeting or exceeding all program goals and objectives. This position works closely with other Bates divisions and departments to problem solve concerns and streamline program policies and procedures.

This position will be open until filled.

ESSENTIAL FUNCTIONS & OTHER DUTIES

Essential Functions

• Assist the Director in planning, setting goals, identifying and solving problems, clarifying expectations, and evaluating processes within Financial Aid and Workforce Education Services.
• Assist with developing policies, guidelines, and procedures that ensure regulatory compliance and are consistent with institutional goals and responsive to student needs.
• Provide excellent customer service to students, prospective students, campus partners, and community organizations.
• Assume duties of the Director in their absence.
• Collaborate with other campus departmental leads in the development, implementation, supervision, and reporting of grant and contract proposals.
• Provide leadership, development, and supervision to designated staff to maximize overall performance and ensure alignment of the department's and College's strategic plan, core values, vision, and mission.
• Supervise and support WES staff, approve/deny leave requests, evaluate employee performance on an annual basis, establish office expectations, and take corrective action.
• Build an effective team that is results driven and characterized by collaboration, compassion, and cooperation.
• Lead community outreach efforts to recruit prospective students and support community partnership initiatives related to WES programs with a focus on diversity and equity.
• Collect, report, and utilize data to direct program development.
• Monitor Workforce Education Services program supports and service delivery for continuous improvement with a focus on streamlining our service delivery and retention process.
• Manage the co-enrollment process through the universal WES application for a seamless transition of prospective students into other WES programs for additional resources.
• Provide reports, both written and oral, to Bates' leadership, SBCTC, and various advisory committees with representation from industry, labor, and employers to include the Board of Trustees, General Advisory Committee, and program advisory committees.
• Collaborate with partner and community agencies such as the Department of Social and Health Services (DSHS), the WA Employment Security Department (ESD), WorkSource Washington.
• Collaborate with external and internal partners to meet program performance outcomes. Responsible for ensuring all program target FTEs are met or exceeded.
• Evaluate staff awarding and reporting processes applying extensive knowledge of regulations governing aid programs. Implement changes needed to increase efficiency, or to ensure grant compliance.
• Provide back up for determining eligibility for Workforce Education grant funds and entering funds in ctcLink.
• Oversee, administer, and monitor expenditures of student aid including but not limited to: WorkFirst, BFET, Opportunity Grant, Worker Retraining, Early Achievers, and ORIA LEP Pathway.
• Collaborate with the Business Office on account management, billings, disbursement, reconciliation, reports, and related matters.
• Collaborate with staff on the development of program manuals.
• Provide back up to staff during vacations or vacancies to include documenting contacts and activities with students in the DSHS eJas database.
• Provide technical support and serve as a ctcLink Subject Matter Expert.
• Assist with integrating all available technology to streamline services and improve accuracy.
• Participate in Local Planning Area (LPA), statewide initiatives, and various internal/external partnership meetings as needed.
• Utilize various systems and software to perform all aspects of the position, including ctcLink, eJas, and Microsoft Office Suite.

Supervisory Responsibilities -This position is responsible for the following positions:

• Worker Retraining Specialist
• Workfirst Compliance Specialist
• BFET Administrative Compliance Specialist
• Workforce Education Office Assistant
• ESL Grant Compliance Specialist

Conditions of Employment

• Once offer of employment is made, a background check including criminal record history will be conducted. Information from the background check will not preclude employment but will be contingent in determining the employee's suitability and competence to continue to perform in the position.
• This position is required to work on campus.

QUALIFICATIONS

Minimum Qualifications

• Bachelor's degree in education, public administration, business or related field.
• Three years of demonstrated management and tracking of budgets that exceed $1M.
• Experience monitoring multiple operating and special funding budgets and interpreting governmental policies.
• Three years of supervisory experience.

Allowable Substitution

If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.

Preferred Qualifications

• Experience supervising grant funded programs.
• Demonstrated understanding of financial aid processes.

EQUAL OPPORTUNITY STATEMENT

BATES TECHNICAL COLLEGE reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.

This recruitment announcement may be changed and/or modified without notice to meet the business needs of the college.

Available Benefits to Eligible Employees

As a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.

Medical/Dental Plans

Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents.

Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:

• Uniform Dental Plan - Preferred Provider Organization
• DeltaCare - Managed Care Plan
• Willamette Dental - Managed Care Plan

Bates provides vision coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:

• Davis Vision by MetLife
• EyeMed
• MetLife Vision

Retirement Plans

Faculty and Exempt Positions

Faculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS). Click to compare the two plans.

Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.

SBRP (TIAA) is a defined contribution plan with the following contribution rates:

• Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
• Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary

TRS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

• Employee Contribution: Varies from 5% to 15%
• Employer Contribution: 9.53 of gross salary

PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

• Employee Contribution: Varies from 5% to 15%
• Employer Contribution: 9.03% of gross salary

Classified Positions

Classified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.

PERS Plan 2 is a defined benefits plan with the following contribution rates:

• Employee Contribution: 6.36% of gross salary
• Employer Contribution: 9.53% of gross salary

PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

• Employee Contribution: Varies from 5% to 15%
• Employer Contribution: 9.53% of gross salary

Employee and employer contributions to applicable retirement plans are mandatory. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.

Bates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee. Employees can enroll in additional low cost life insurance for themselves and dependents.

Bates provides a basic LTD insurance plan at no cost to employees. The basic plan pays a maximum of

$240 per month after 90 days of total disability. The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.

Employee cost is dependent upon benefit waiting period chosen.

Other Optional Benefits

Leaves and Holidays

Vacation

Eligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.

Sick Leave

Eligible classified, faculty, and exempt staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.

Holidays

Bates observes the following holidays/non-work days:

Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Juneteenth

Personal Leave/Family Leave

In addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee status

Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes

01

Do you meet the following minimum requirements for this position: -Bachelor's degree in education, public administration, business or related field.-Three years of demonstrated management and tracking of budgets that exceed $1M.-Experience monitoring multiple operating and special funding budgets and interpreting governmental policies.-Three years of supervisory experience.

• Yes
• No

02

By saying yes below, you are agreeing that you understand that all fields on the application must contain your actual work history and education in order for your application to be fairly screened. You further understand, if those areas are not completed, or you type "see resume," for example, your experience and/or education may not counted toward the minimum qualifications for this position and you may be screened out of the process. Do you understand this requirement?

• Yes
• No

03

Do you now or will you in the future require visa sponsorship, or an extension of your student status?

• Yes
• No

Required Question