Financial Aid Administrator - Two (2) Positions Available

Job Title: Financial Aid Administrator – Two (2) Positions

Available

Salary: $73,466.00 Annually

Department: Financial Aid

Pay Grade: ADM5

Reports To: Director, Financial Aid

FLSA Status: Exempt

Unit: Administrative

Opening Date: 2/27/2026

Closing Date: 3/20/2026 11:59 p.m.

GENERAL STATEMENT OF JOB

The Financial Aid Administrator provides high-level support in the

administration of federal, state, and institutional financial aid

programs at Middlesex College. This role ensures that student

financial aid files are processed with a high degree of accuracy

and in strict compliance with all applicable regulations. The

successful candidate will serve as a key resource for students and

families, guiding them through the application, eligibility, and

awarding phases of the financial aid lifecycle.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions

• Reviews and analyzes student financial aid applications and

supporting documentation to determine program eligibility.

• Identifies and resolves conflicting information in student

files, ensuring adherence to federal and state regulatory

requirements.

• Assists in the management and reconciliation of specific

financial aid portfolios, which may include verification, state

grants, or specialized student populations.

• Provides comprehensive counseling to prospective and current

students regarding financial aid procedures, eligibility, and award

packages.

• Utilizes state and federal databases (such as NJFAMS and the

FSA Partner Portal) to process corrections and update student

records.

• Provide expert counseling to students and families regarding

eligibility, application procedures, and the verification

process.

• Manages all confidential student financial and personal

information in strict adherence to the Family Educational Rights

and Privacy Act (FERPA) and other relevant data security

protocols.

• Conducts engaging on-campus and off-campus presentations,

workshops, and other forms of outreach to educate prospective and

current students and families about financial aid and the

verification process.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor's Degree
• Four (4) years of financial aid experience in a higher

education setting

• Ability to work efficiently in a fast-paced work environment,

with demonstrated multitasking and problem-solving skills

• Excellent interpersonal, written, and verbal communication

skills

• Ability to work independently and within a team-oriented

setting, use discretion, and apply judgment

PREFERRED QUALIFICATIONS

• Strong computer skills with knowledge of Microsoft Office,

enterprise resource planning tools, and the FAFSA Partner Portal,

COD, and NSLDS

• Thorough knowledge of Federal and New Jersey State financial

aid policies

• Knowledge of Colleague (Ellucian) computer system or a similar

platform, experience in the use of technology, query software, and

financial aid databases and tools

PHYSICAL REQUIREMENTS

The work is sedentary work which requires exerting up to 10 pounds

of force occasionally and/or negligible amount of force frequently

or constantly. Additionally, the following physical abilities are

required

• Fingering: Picking, pinching, typing, or otherwise working,

primarily with fingers rather than with the whole hand as in

handling.

• Hearing 1: Perceiving the nature of sounds at normal speaking

levels with or without correction. Ability to receive detailed

information through oral communication, and to make the

discrimination in sound.

• Speaking: Expressing or exchanging ideas by means of the spoken

word including the ability to convey detailed or important spoken

instructions to other workers accurately and concisely.

• Talking 1: Expressing or exchanging ideas by means of the

spoken word including those activities in which they must convey

detailed or important spoken instructions to other workers

accurately, loudly, or quickly.

• Visual Acuity 1: Have close visual acuity to perform an

activity such as: preparing and analyzing data and figures;

transcribing; viewing a computer terminal; and/or extensive

reading.

SUPPLEMENTAL INFORMATION

Two (2) positions available

SCHEDULE : Monday - Friday, 8:30 a.m. to 4:30 p.m., with

occasional evenings and weekends

Must be willing to travel.

RETIREMENT : Pension Eligible

NJ First Act

Any Middlesex College employee hired after September 1, 2011 will

have to meet the New Jersey residency law requirement.

Equal Opportunity Employer

Middlesex College is an equal opportunity employer and prohibits

discrimination on the basis of race, creed, color, national origin,

ancestry, age, gender, marital status, familial status, religion,

affectional or sexual orientation, atypical hereditary cellular or

blood trait, genetic information, liability for service in the

armed forces of the United States, or disability.

Affirmative Action and Compliance Statement

Middlesex College is firmly committed to a policy of Equal

Opportunity and Affirmative Action. The College will implement this

policy to assure that the educational programs, activities,

services, benefits and employment opportunities offered by the

College are available to all persons regardless of sex, race,

creed, national origin, ancestry, nationality, color, marital

status, civil union or domestic partnership status, affectional or

sexual orientation, gender identity, age, handicap (and/or

disability), service in the armed forces, atypical hereditary

cellular or blood trait, genetic information, refusal to submit to

genetic tests, or refusal to make available results of genetic

tests, in accordance with State and Federal laws. All employees and

students are expected to accept these principles and to reflect

their spirit in everyday relationships with fellow employees and

students. Inquiries regarding compliance may be directed to the

Affirmative Action Officer, Middlesex College, Chambers Hall, 2600

Woodbridge Avenue, Edison, New Jersey 08818-3050.