Financial & Administrative Officer

Financial & Administrative Officer

Job ID

Location: Main Campus - UCR

Schedule: 8AM - 5PM

Category: Campus Administration and Operations

Salary: $103,100 - $196,300

Full/Part Time: Full-time(100%)

Organization: College of Natural & Agricultural Sciences

Department: Peggy Mauk

Application Deadline: Open Until Filled

Position Information

Reporting to the Director of Agricultural Operations, the Financial & Administrative Officer (FAO) provides leadership in the management of financial, personnel, facilities, administrative and research support infrastructure for the Agricultural Operations Unit. The unit is an integral part of the Agricultural Experiment Station and acts as the custodian of land utilized to meet the goals of our agricultural mission. Agricultural Operations is dedicated to the management of the University of California, Riverside's experiment stations and supports field research, greenhouses and other growing facilities for the faculty and staff of the College of Natural and Agricultural Sciences. Fiscal responsibilities include management of approximately $4M comprised primarily of permanent state appropriations & sales & service revenues. In addition, the FAO will be responsible for administering ANR Hatch funds & annual ag related funding (approximately $1.5M annually) that comes to our campus in support of the Agricultural Experiment Station and acts as liaison between CNAS and ANR for Ag and CE reporting. Administration of these college-level funds necessitates a dotted line reporting to the Dean's Office for this FAO position. The FAO must be comfortable managing a broad-range of fund sources including grants, gift and lease income and is expected to be an expert in fund management. The FAO is the primary staff contact and advisor to the Director and serves to direct day-to-day operations while assigning and motivating staff, maintaining expert-level financial & administrative controls and promoting a culture of safety. The FAO is responsible for ensuring adherence to policy, establishing best practices within the unit and working alongside the Dean's Office and central campus offices to meet departmental objectives. Additional responsibilities include interfacing with other administrative teams college-wide to ensure the needs of researchers and the other constituents served are met.

The full salary range for the Financial and Administrative Officer is $103,100 - $196,300. However, the expected pay rate for this position is up to $160,000. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Requirements

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training.
• Required

Experience Requirements

• 8 - 13 years of related experience.
• Required
• Previous supervisory/managerial experience.
• Preferred

Special Conditions

Special

• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• Required

Minimum Requirements

• Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
• Broad knowledge of common organization-specific and other computer application programs.
• Skills to work collaboratively with other locations.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
• Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
• Proven expertise in the area of financial controls coupled with strong policy interpretation and implementation skills.
• Proven ability to organize department work functions in an efficient and effective manner.
• Ability to respond effectively to facilities and safety issues by taking immediate action and engaging experts to broker resolution.
• Demonstrated ability to tackle tough HR issues including reductions-in-time, grievance resolution, etc. coupled with the ability to recruit, train, motivate and retain a well-qualified administrative staff.

Preferred Qualifications

• Demonstrated management and conflict resolution skills to effectively lead and motivate others.

Additional Information

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Job Description Details

General Information

Job Title

ADMIN MGR 1 Job Code

000547 Grade

25 Department Head

Peggy Mauk Supervisor

Peggy Mauk

Positions Directly Supervised

Job CodeTitleFTE

• 007374
• ADMIN SUPV 1
• 1

Generic Scope

Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.

Custom Scope

Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

Department Custom Scope

Reporting to the Director of Agricultural Operations, the Financial & Administrative Officer (FAO) provides leadership in the management of financial, personnel, facilities, administrative and research support infrastructure for the Agricultural Operations Department. The Department is an integral part of the Agricultural Experiment Station and acts as the custodian of land utilized to meet the goals of our agricultural mission. Agricultural Operations is dedicated to the management of the University of California, Riverside's experiment stations and supports field research, greenhouses and other growing facilities for the faculty and staff of the College of Natural and Agricultural Sciences. Fiscal responsibilities include management of approximately $4M comprised primarily of permanent state appropriations and sales & service revenues. In addition, the FAO will be responsible for administering ANR Hatch funds & annual ag related funding (approximately $1.5M annually) that comes to our campus in support of the Agricultural Experiment Station and acts as liaison between CNAS and ANR for Ag and CE reporting. Administration of these college-level funds necessitates a dotted line reporting to the Dean's Office for this FAO position. The FAO must be comfortable managing a broad-range of fund sources including grants, gift and lease income and is expected to be an expert in fund management. The FAO is the primary staff contact and advisor to the Director and serves to direct day-to-day operations while assigning and motivating staff, maintaining expert-level financial & administrative controls and promoting a culture of safety. The FAO is responsible for ensuring adherence to policy, establishing best practices within the unit and working alongside the Dean's Office and central campus offices to meet departmental objectives. Additional responsibilities include interfacing with other administrative teams college-wide to ensure the needs of researchers and the other constituents served are met.

Key Responsibilities

Key Responsibilities DescriptionPercent Time

• Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department.
• Responsible for day-to-day administration of business operations for Riverside and Coachella Agricultural Stations. Administers and manages leases including financial resources.
• 20%
• Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity.
• In the administration of ANR funds, the FAO is working in conjunction with the CNAS Dean?s Office Finance Team and the Dean of Agricultural Sciences to ensure the funds are administered across the college consistent with college policies and with respect to the timelines established by both ANR and the college. Scope of responsibility includes but is not limited to Hatch administration, CE funding management, AD419, ARRERA, and other annual required ANR, UCOP, state, and federal reporting. To meet these requirements, the FAO may engage analysts in the Dean's Office to ensure timeliness is maintained. Acts as liaison between CNAS and ANR for Ag and CE reporting. Participate in audit process as necessary.
• 20%
• Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.
• 15%
• Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the assigned unit(s).
• 10%
• Establish and/or maintain strong controls and transparency such that reporting is timely, accurate and commensurate with the need of the department and individual PIs.
• 10%
• Manages systems and procedures to protect departmental assets.
• 5%
• Plans for physical plant rehabilitation and renovation.
• Working with various members of the Ag Ops team, and in conjunction with the Director, ensures all spaces & equipment meet safety standards and use is appropriate. Ensures work spaces are maintained and a focus on safety is a top priority.
• 5%
• Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies.
• 5%
• Represents the department on business affairs to the institution community.
• 5%
• Establishes and recommends change to policies which affect the assigned unit(s).
• 5%

To apply, visit https://jobsportal.ucr.edu/jobs/36689716

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