Financial Administration Officer

Title: Financial Administration Officer

Salary: $94,446

Location: This position is remote, candidates must live and be authorized to work in the U.S.

Job Classification: Full-Time, Permanent, Exempt

Reports To: Director of Finance

Supervision Responsibilities: None

Travel Requirements: This position requires approximately 15% domestic and international travel

About the Organization

Urgent Action Fund for Feminist Activism partners with frontline feminist movements to support women, trans and non-binary activists striving to create a more just and equitable world. Our holistic approach enables frontline feminist movements to respond to real-time threats and opportunities, protect and care for themselves and one another, and sustain and propel solutions to the most critical crises and injustices of our time.

Founded in 1997, Urgent Action Fund for Feminist Activism is one of four independent Urgent Action Sister Funds that share and build power collectively on behalf of frontline feminists around the world. Based in the United States, Urgent Action Fund for Feminist Activism supports activists, organizations, and movements in the Middle East, Europe, the Balkans, the Caucasus, Turkey, Central Asia, Russia, Canada, and the U.S. Together with our sister funds - who resource feminist activists in Africa, Asia and the Pacific, and Latin America and the Caribbean - we seek to provide an interconnected tapestry of flexible support to movements globally.

The Position

Urgent Action Fund seeks a results-driven and self-starting Financial Administration Officer to serve as the central hub for all financial operations and primary point of contact for day-to-day finance inquiries. This comprehensive role encompasses full-cycle accounting functions, including accounts payable processing, vendor onboarding, credit card management, and bookkeeping.

The ideal candidate will demonstrate expertise in financial reporting, budgeting, regulatory compliance, account reconciliation, and audit support, while analyzing financial data to drive efficiency and inform strategic decision-making. This position bridges cross-team financial operations, ensuring compliance with funder requirements and maintaining accurate financial records across multiple systems and reporting cycles. Our ideal candidate also has a demonstrated commitment to UAF's vision and values, be comfortable in multinational, multiracial spaces and environments, and will be excited to participate in organizational strengthening initiatives.

Core Responsibilities

Financial Operations & Daily Management (approximately 40% of the role)

• Serve as the first point of contact for day-to-day finance-related queries
• Responsible for accounts payable/invoice processing (Bill.com)
• Onboards vendors to Bill.com
• Lead credit card processing and expense report management
• Perform bookkeeping tasks
• Address ad hoc finance requests from staff
• Liaise and manage consultant relationships as needed
• Support the Director of Finance with presenting financial information and updates to staff
• Support the Director of Finance with other projects as needed

Grants Management & Reporting (approximately 20% of the role)

• Support government grant proposals, budgeting, and reporting
• Support institutional grant proposals, budgeting, and reporting
• Review grant guidelines, contracts, and related compliance requirements to ensure the organization adheres to funding obligations, legal standards, and reporting expectations.
• Communication and coordination between teams on expense allocations, grant tracking and reporting

Payment Processing & Cash Management (approximately 20% of the role)

• Process bank wire payments (including addressing wire return issues)
• Responsible for cash receipts reporting and reconciliation of bank deposits and revenues with Partnerships team

Compliance & Financial Reporting (approximately 5% of the role)

• Support annual audit preparations
• Support 990 preparation
• Support 1099 tax filings

Cross-Functional Coordination (approximately 10% of the role)

• Coordinate with HR staff on reconciliation, payroll, salary deductions, benefits, employee liabilities, etc.
• Serve as a liaison and coordinate with the Programs and Partnerships teams as needed

Organizational Responsibilities (approximately 5% of the role)

• Attend weekly staff meetings focused on and 2 staff retreats per year (one virtual one in-person), participating in conversations about political identity frameworks, racial and intersectional justice.
• Attend and participate in supervision meetings
• Participate in organization-wide events and initiatives

TO APPLY

Please submit your application here via the Workable Platform. Applications will be accepted through March 30th. We will hold interviews in April and May and our target candidate start date is in June.

DO YOU THINK THIS MIGHT BE YOU?

If you see yourself in this job description but don't feel like you meet every single criterion, we encourage you to apply anyway! Research shows that individuals from historically marginalized groups, particularly women, trans, non-binary folks, and BIPOC, tend to self-select out of opportunities at higher rates. We take a holistic approach to all of our hiring practices and want to hire those who best align with our mission and goals.

Requirements

Areas of Expertise

• Accounting degree or 5+ years of nonprofit accounting knowledge & experience, preferably in a social justice or movement philanthropic institution or nonprofit
• Proficient in accounting software (QuickBooks) and spreadsheets with a solid understanding of GAAP and internal control procedures.
• Pro-technology with experience in API integrations & finance tech tools (e.g. QuickBooks, Expensify, Bill.com)
• Audit support experience, preferably in a nonprofit setting
• Financial data analysis experience

Skills

• Demonstrates high attention to detail, integrity, and the ability to work under pressure while meeting deadlines.
• Committed to maintaining accurate financial records and contributing to organizational efficiency.
• Demonstrates a proactive, solutions-oriented approach to project management and overall operations by asking questions to gain clarity, anticipating and addressing risks early, and taking initiative to continuously improve systems, processes, and resource use for greater impact.
• Demonstrates strong communication, interpersonal, and conflict-management skills, with the ability to navigate emotional complexity, adapt to changing conditions, work independently or collaboratively, and give and receive feedback effectively in a remote, fast-growing environment.
• Experience with project management with the ability to stay on top of multiple projects: plans backwards, anticipates obstacles, identifies and involves stakeholders appropriately, and uses resources wisely.
• Must be able to work both independently and as a collaborative member of various teams.
• Experience preparing clear, concise technical documentation including financial reports, data analysis summaries, instructions, and policies and procedural guidelines.

Organization-Wide Requirements

The shared expectations for all staff include alignment with UAF's organizational values, commitment to equity and inclusion, and adherence to policies and procedures.

Work Expectations

Ability to travel domestically and internationally as required up to 15% of the time.

Benefits

This position is full-time (36 hours per week in a 4-day workweek) and is exempt. This position is remote within the United States, with a preference for candidates who can work during ET hours. Candidates must be authorized to work in the United States.

UAF is committed to paying competitive wages and upholding sustainable equity practices. Due to the ways in which salary negotiations perpetuate existing structural inequities, UAF as a practice does not participate in a salary negotiation process for any candidate. We will make our best offer, and it will be the same regardless of the candidate. The annual starting salary for the role is $94,446 and includes a strong benefits package (health, dental, retirement, flex spending for medical and transit, HRA, holistic wellness benefits, communication reimbursement, and a competitive PTO package).