Executive Personal Assistant to CEO at Series A AI Legal Tech Company

Series A AI-native law firm backed by top-tier VCs is looking for an Executive Personal Assistant to support their Founder/CEO. This is an incredible opportunity to be a right hand to a multi-time Founder, getting a front-row masterclass in how a high-growth tech company is built, scaled, and operated. In this role, you’ll give the CEO more leverage across business and personal. You’ll manage his busy calendar and coordinate meetings with stakeholders, follow up on business priorities, prepare for meetings by gathering details and taking notes, draft documents and emails, handle inbox triaging, and book travel with detailed itineraries. On the personal side, you’ll coordinate the CEO’s adventurous hobbies—mountaineering and flying—including booking planes, arranging airports and instructors, coordinating paperwork, organizing gear and food supplies, and running errands like shopping for equipment or organizing deliveries to his apartment. Initially, you will also help get their new office space running smoothly with supplies, snacks, and coordination with vendors. Someone hungry, ambitious, extremely organized, and detail-oriented, while having the ability to thrive in ambiguity and anticipate needs. This is an in-office role based in NYC in Flatiron. They are a dog-friendly office with a warm, jovial team of 45. 130-145K+ DOE + equity, benefits, unlimited PTO, gym membership stipend, and onsite chef providing daily meals.

Responsibilities:

• Serve as a trusted right hand to the CEO, providing both executive and personal support to increase efficiency, focus, and leverage.
• Proactively provide calendar management, including scheduling, calendar coordination, and meeting logistics with internal and external stakeholders, ensuring priorities are being met.
• Oversee inbox, triaging communications, and drafting responses on behalf of the CEO.
• Track priorities, follow up on action items, and ensure key initiatives move forward.
• Prepare for meetings by gathering details, organizing materials, taking notes, and documenting next steps.
• Coordinate professional and personal travel, including itineraries, transportation, and logistics.
• Provide personal support to ensure the CEO is supported holistically, including coordinating logistics for personal hobbies and travel, ordering food deliveries, booking appointments, or running errands as needed.

Qualifications:

• 2-3+ years of experience as an Executive Assistant, Operations or similar role in a fast-paced environment, startup or VC.
• Proactive planner who anticipates needs and thinks ahead.
• Highly organized, detail-oriented, diligent, and comfortable handling both strategic tasks and hands-on work.
• Adaptable and able to operate effectively in fast-changing, ambiguous environments.
• Entrepreneurial mindset with enthusiasm for learning directly from leadership and contributing to business growth.
• Trustworthy, reliable, and capable of balancing professional judgment with personal support responsibilities.
• Comfortable using tools such as Google Workspace, Notion, and Slack.