Administrative Assistant I (SR-20)

Description

Performs a variety of work assignments related to the administrative services functions of a department; researches, compiles and prepares reports with recommendations as required.

Distinguishing Characteristics

Classes in this series are distinguished by the responsibility for performing a variety of assignments in assisting in the accomplishment of the administrative services functions of a department.

Grade Level Standards

Grade I: This level distinguished by its responsibility to independently perform selected administrative service assignments of moderate scope and complexity. Although work at this level is performed independently, guidance and control are readily available. Work assignments are clearly laid out and reviewed for soundness and completeness.

Examples of Duties

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

Conducts studies on operating methods and procedures of various departmental programs to refine, develop or revise policies and procedures, and prepares detailed guidelines for internal operations of the department; recommends to the department head adoption of policies and procedures for internal use; conduct efficiency studies on manpower, equipment utilization and workflow by gathering and compiling data on existing practices and procedures, preparing reports and making recommendation s as required; compiles, reviews, and prepares data for budgetary and other purposes; prepares, justifies and presents departmental budget as hearings; coordinates departmental personnel management services involving recruitment, selection, classification, pay, training, employee-management relations, promotion, transfer, retirement and related activities; maintains employee personnel records; advises employees of personnel rules, regulations and procedures; prepares correspondence and memoranda for the department head and reviews outgoing communications for consistency with the objectives, policies and procedures of the department; serves as liaison between the department head and other operating officials; receives and investigates complaints against the department and prepares reports with recommended actions; represents the department head at meetings and conferences.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in business or public administration and for:

Level I: one year of administrative work experience in management/organizational analysis, personnel management, or budget formulation and justification;

Non-Qualifying Experience: Clerical or para-professional (technical work performed in support of professional practitioners) work, although such work may have been done in personnel, budget or program evaluation area, is not qualifying.

License Requirement: Possession of a valid motor vehicle operator's license (Type 3).

Knowledge of: basic principles and practices in public administration including personnel management, budget administration, organization and methods analysis; municipal government organization and functions; research methods and techniques; report writing.

Ability to: obtain, analyze and evaluate facts; compile and summarize operational, statistical and financial data; prepare complete and concise reports; draft policies and procedures; interpret pertinent laws, rules and regulations; maintain cooperative and effective relationship with others.

Health And Physical Condition

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping: Light

APPLICATIONS MAY BE FILED ONLINE AT: https://www.governmentjobs.com/careers/Maui

If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.

EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY

The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: [email protected]

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