Construction Administrative Assistant

Company: Delphi Plumbing and Heating

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Job Summary

Delphi is Hiring: Construction Administrative Assistant – NYC

In the heart of New York's booming construction scene, demand for skilled trades and support roles is at an all-time high. Major projects are accelerating, and we're scaling fast.

That's why we're searching for a sharp, organized Construction Administrative Assistant to join Delphi and become the backbone of our operations. This role isn't just paperwork—it's essential to keeping our projects on track, teams aligned, and momentum strong.

You'll Play a Key Part In

• Reinforcing accuracy and attention to detail across documents, schedules, and communications
• Driving organization and workflow discipline for multiple departments (from field to office)
• Enhancing clear, timely communication between teams, vendors, and stakeholders
• Supporting project coordination to help us deliver high-quality work on time and on budget
  
  

This foundational position offers real growth potential at Delphi. Based on your performance, interests, and our evolving needs, you'll have clear pathways to advance into project coordination, operations, or other high-impact roles as we expand.

We invest in people who want to build a career, not just fill a role. If you're that person, apply below.

Responsibilities

This person will deliver high quality administrative support that frees PM's, estimators, finance staff, and leadership while ensuring clean documentation, accurate system entries, timely communication, and strict adherence to Delphi SOP's.

• Maintain clean, complete, accurate version-controlled documentation
• Follow Delphi's folder structure 100% of the time
• Audit folders weekly for compliance
• Ensure all files remain audit ready
• Drafting, sending, and tracking communication as directed
• Maintains group email inboxes and routing items to the correct owner
• Sending e-minders, confirmations, and follow-ups for assigned tasks
• Maintaining internal communication logs
• Ensuring all stakeholders receive the correct documents and updates on time
• Manage calendars, walkthroughs, and meetings
• Prepare agendas, notes, and summaries
• Track deadlines and readiness
  
  

Qualifications

Proficiency with Microsoft Office Suite, particularly Excel and Word. Ability to prioritize tasks and meet deadlines in a dynamic construction environment. Strong written and verbal communication skills.