Budget Assistant

Position Number: 001122

Department: Enrollment Management (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities

The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides financial, budgetary, and personnel support to units within Enrollment Management as well. The Business Services Coordinator's essential duties are as follows:

• Provides direct financial and budget management and oversight for their assigned units.
• Initiates and provides personnel support to their assigned units.
• Works with Department Directors, Assistant Directors, and staff to inform, instruct and ensure division and university processes and policies are upheld.
• Assigns and maintains program budgets for Financial Aid, Niner Central, OASES, and the University Scholarship Office.
• Records and tracks all transactions in Excel, or Google Sheets.
• Manages funds and reconciles transactions in Budget with Banner.
• Reviews and approves travel requests and expense reports that are submitted by unit staff.
• Initiates and tracks contracts for Financial Aid, Niner Central, OASES, and the Scholarship Office through Contracts+.
• Holds a departmental P Card for Financial Aid, and approves PCard Expenses Reports for Niner Central, OASES and the University Scholarship Office.
• Tracks some personnel actions (GA's, Temps, EHRA and SHRA staff).
• Analyzes and presents budget reports to Directors, Assistant Directors, and Enrollment Management as needed.
• Provides support to units during vacancies or absences.
• Updates organizational charts as needed.
• Maintains on-boarding and off-boarding guidance.
• This position supports Financial Aid with some administrative tasks such as document scanning, mail distribution, and assisting the Director with special projects.

Applicant must also

• Have a general knowledge of accounting principles and human resource processes
• Have an intermediate level of Excel, or Google Sheets skills
• Have the ability to multi-task
• Have a high level of organizational skills
• Be detail-oriented
• Be resourceful and able to research and work independently while also being a team-player
• Be able to communicate effectively both verbally and via written communication with all University personnel

Minimum Experience / Education

Required Minimum Qualifications

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Note : Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Preferred Education Skills and Experience

• Bachelor's degree preferred with experience working in Higher Education.
• Purchasing, reconciling funds, budgeting, and personnel actions in Niner Talent and Niner Works, or a similar personnel management system; Banner Finance, Salesforce, Perceptive Content, and Concur or Bank of America Works.
• Intermediate to Advanced skills in Microsoft Excel and Word, or Google Sheets and Docs, Google Suite.
• Student-service-oriented attitude, team-oriented.
• Knowledge of Federal regulations regarding the awarding and disbursement of Title IV aid is a plus.