Administrative Assistant, North America Leadership

Overview

JOB DESCRIPTION

The Administrative Assistant, North America Leadership provides high-level administrative support to select Vice Presidents within the Americas Executive team. Based at Tiffany & Co.’s corporate headquarters at 200 Fifth Avenue, this role is integral to the seamless operation of the leadership team, supporting a broad range of responsibilities including complex calendar management, travel coordination, expense processing, office administration, and meeting logistics.

The position works in close partnership with fellow Administrative Assistants and members of the Executive Committee, ensuring alignment, discretion, and operational excellence across the organization.

Key Accountabilities

Calendar Management

• Proactively manage and optimize complex, high-volume calendars, anticipating needs and resolving scheduling
  
  

conflicts

• Maintain and oversee a master calendar incorporating leadership travel, key meetings, and departmental vacation
  
  

schedules

Travel Coordination

• Arrange comprehensive domestic and international travel, including flights, accommodations, ground
  
  

transportation, and reservations

• Prepare detailed travel itineraries and supporting documentation
• Process timely and accurate expense reports through our internal system
  
  

Communication and Presentation

• Serve as a key liaison between executives, internal teams, and partners to ensure clear and effective
  
  

communication

• Prepare, edit, and compile polished PowerPoint presentations for senior leadership and broader business meetings
  
  

General Administration

• Coordinate all logistical aspects of meetings, interviews, and executive sessions, including conference room
  
  

reservations, catering, and IT support

• Organize, maintain, and manage confidential files and records for Vice Presidents
• Process invoices and expenses through Accounts Payable and ExpenseVisor systems
• Support ad hoc projects and special initiatives as required
• Manage mail distribution and coordinate shipments in partnership with the mailroom
  
  

Qualifications

• 5+ years of previous administrative assistant experience working with high level or multiple executives
• Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
• Must be discrete due to exposure of highly confidential information
• Ability to multitask and prioritize workload
• Must have excellent organizational skills
• Strong communication skills
• Ability to work independently
• Former retail environment experience is preferred
  
  

The hiring range for this position ranges from $28.00 - $35.00/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.